Sponsorship and Exhibitor Information

EVENING AT THE BRAY- CLAIMED

Become the marquee sponsor of the conference’s newest evening event on Monday, April 28 at the Archie Bray. As a sponsor, you’ll enjoy customizable exposure, including an opportunity to address attendees and showcase a prominent logo display throughout the event. Your support will enable us to host this premier networking gathering, complete with a delicious dinner for participants. After dinner, attendees will engage in a hands-on clay-making experience and enjoy an exclusive tour of the grounds, creating memorable
connections and moments.

This sponsorship includes:

• The opportunity to welcome attendees at the start of the evening.
• A full-page advertisement in the conference program.
• Four complimentary registrations to the conference.
• A $100 discount on additional
• Your logo featured on all printed and digital marketing materials.
• A complimentary exhibitor booth with the ability to choose your
• The opportunity to distribute branded swag during the evening event and at the registration desk throughout the conference.
• Access to the post-conference attendee list for continued networking opportunities.

MONDAY OPENING BREAKFAST
ONE OPENING

Kick-start the conference by sponsoring the Monday's opening breakfast. You will welcome attendees as they gather to network and prepare for a full day of educational sessions and engaging discussions. This sponsorship includes prominent branding throughout the breakfast venue, acknowledgment in the event program and an opportunity to address the audience.

MONDAY OR TUESDAY LUNCHEON
TWO OPENINGS

This midday break provides attendees with a valuable opportunity to network, recharge and engage with a featured presentation. As the luncheon sponsor, your branding will be prominently showcased, and you’ll have the unique opportunity to address the audience and introduce the featured presenter.

breakout sessions -CLAIMED

Elevate your brand as the exclusive sponsor for the 20 breakout sessions that occur over Monday and Tuesday. Your logo will be prominently displayed on signage at the entrance of each breakout room, making your sponsorship the main visual as attendees walk in. You will also be recognized on stage as the primary sponsor for the day’s breakout sessions.

This sponsorship ALSO includes:

• A business card-sized advertisement in the conference program book.
• Two complimentary conference registrations.
• A complimentary exhibitor booth in the conference exhibit hall.
• A $75 discount on additional registrations.
• Your company logo featured on both printed and digital conference materials.
• Access to the post-conference attendee list for continued networking opportunities.

Name Badges and Lanyards
One Opening

Have your company name displayed prominently. As the name badge and lanyard sponsor, your brand remains top- of-mind as attendees network and mingle throughout the conference.

Conference Bags 
One Opening

Extend the exposure of your brand and message with logo placement on the bags given out to all attendees.

Monday or Tuesday Break Sponsor 
Two Openings

Monday’s or Tuesday’s break sponsor gains prime visibility during key networking intervals. Your brand will be showcased through signage at breakstations.

Monday Ice Cream Social
one Opening

Be the exclusive sponsor of this one-hour ice cream social. Delight attendees with a refreshing treat as they relax, network and connect with exhibitors after Monday's general sessions.

This sponsorship ALSO includes:

• Recognition in the conference program.
• One complimentary conference registration.
• A $150 discount on an exhibitor booth in the conference exhibit hall.
• A $50 discount on additional registrations.
• Your company logo featured on both printed and digital conference materials.
• Access to the post-conference attendee list for continued networking opportunities.

Exhibitor Passport Contest
FIVE AVAILABLE

Sponsoring the exhibitor passport contest at our conference presents a unique opportunity to elevate your brand visibility while engaging directly with a diverse audience of industry professionals. As participants explore the exhibitor hall and collect stamps from various booths, your sponsorship will be highlighted. This interactive experience not only drives traffic to exhibitors but also fosters networking and collaboration among attendees. Join us in making this event unforgettable while amplifying your brand’s impact.

As a sponsor, you have the option to create your own custom gift basket filled with local favorites or contribute $500 to $1,000 to support the contest.

If you are interested in creating your own basket, please email Alana Cunningham at mtgovcon@mt.gov for further details.

Note: Donations of individual items will not be accepted.

This sponsorship ALSO includes:

•  On-stage recognition when promoting the contest and baskets are drawn.

• Recognition in the conference

FRIEND OF TOURISM

Show your support for the tourism industry by becoming a Friend of Tourism sponsor. This sponsorship demonstrates your commitment to advancing tourism and fostering connections within the industry. Your brand will be recognized in the conference program and on the event app, showcasing your role as a valued partner in shaping the future of tourism.

This sponsorship ALSO includes:

• A $50 discount on conference
• Recognition in the conference

Enhance your booth traffic by securing an exhibitor space at the 2025 Montana Department of Commerce Governor's Conference on Tourism. This premier event will connect you with more than 350 tourism and business professionals, providing a unique platform to showcase your offerings and engage with a diverse audience. Don't miss this opportunity to elevate your presence in the tourism sector.

Available Spots: 26

All Booths Include:

• Free and secure Wi-Fi. 

• One complimentary registration – additional booth participants can be purchased at a discounted cost.
• Post-show attendee 

• Highlighted in the pre-conference printed and digital materials.

 Booth Specs:

• Booths are 8 feet wide and 4 feet deep with pipe and drape, with an 8-foot-high and 3-foot-wide side divider. 

• Each booth includes a 6-foot, skirted table and one 110V/500W outlet.

Booth Fees:  2025 exhibitor booth fees are $750.

Booth Payment: Payment can be made through our online registration system here.

Refunds: Refunds will not be issued after March 1, 2025. As noted in the Exhibitor Rules and Regulation agreement, spaces may not be re-sold, sublet, or shared without prior written permission of the Montana Department of Commerce.

Each booth includes one complimentary registration. Additional booth participants can be purchased at a discounted cost. 

Set-Up Time: Exhibitors can start assembling their space on Sunday, April 27 from 3-8 p.m.

Breakdown Time: Exhibitors can start dismantling at 2:15 p.m. on Tuesday, April 28.

OFFICIAL RULES & REGULATIONS  

• Space contracted by the Exhibitor may not be re-sold, sublet, or shared without prior written permission of the Montana Department of Commerce’s.
  
• The Exhibitor may not injure, mar, or in any way deface any portion of the Tradeshow premises (Delta Hotels Helena Colonial). If the Exhibitor causes any damage the Exhibitor will be solely responsible for any and all costs incurred to restore the premises.
  
• Exhibitor agrees to comply with all applicable fire, safety, and health regulations in effect during the Tradeshow.
  
• The Exhibitor agrees to have their exhibit space assembled no later than 5:00 pm on Sunday, April 27, 2025. The Exhibitor further agrees not to start dismantling their exhibit before 2:15 pm on Tuesday, April 29, 2025.
  
• The Exhibitor agrees that the Department of Commerce and its employees are not responsible for any negligent and/or intentional acts committed by any third parties and, therefore, assume no liability for any resulting damages or loss of any property utilized during the Tradeshow. The Exhibitor agrees it is their sole responsibility to cover their exhibit(s) during non-show hours or when the exhibit is unattended.
  
• The Department of Commerce reserves the right to unilaterally cancel this agreement and withhold possession of exhibit space at its sole discretion if the Exhibitor fails to perform any material condition of this agreement or refuses to abide by these official rules & regulations. If that occurs, the Exhibitor agrees they shall forfeit both the exhibit booth payment and occupancy of such space.
  
• The Exhibitor agrees to confine their exhibit and staff personnel within the 8x8 booth.
  
• Exhibitor agrees to allow the Department of Commerce to use their business name, product images, and information for marketing purposes.
  
• Exhibitor agrees that photo/video images taken by Department of Commerce staff or their agents, as well as images submitted as required as part of this application, may be used in marketing the Exhibitor’s business for the conference.
  
• Tear down begins promptly at 2:15 pm on Tuesday, April 29, 2025. The Exhibitor agrees they will dispose of all their trash in exterior dumpsters.
  
• The Exhibitor agrees that the Department of Commerce will not issue any refunds after March 1, 2025, unless the conference is canceled.
  
• The Exhibitor agrees that the Department of Commerce has sole discretion any additional rules or regulations deemed necessary before, during, or after the show that will result in the betterment of the show. The Department of Commerce reserves the right to assign or re-assign booth space as needed.